50.1. Organizational Units

$Id: d3623cf5949b678eed80eab214ee2ad2e9b61efc $

Anyone with access to the staff client may view these settings but a Local System Administrator login is required to make changes.

  1. Go to AdminServer AdministrationOrganizational Units.

  2. Find your library from the tree on the left side of the page and click it to open settings. Multi-branch library systems will see an entry for each branch.

  3. The Main Settings tab opens displaying settings for your library. Only Main Email Address and Main Phone Number should be edited, please leave all other settings at their default values.

  4. Click Save to record changes.

Note

The Organizational Units screen flashes green when saving changes to any tab (see screencast below, only available in the online version of the manual). If there is no flash or flash in red, please ensure you are using an LSA login and click Save again. Contact Sitka Support if you still cannot save the changes.

50.1.1. Library Hours of Operation

$Id: d3623cf5949b678eed80eab214ee2ad2e9b61efc $

Local System Administrators can use the Organizational Units interface to set the library's hours of operation. These are regular weekly hours; holiday and other closures are recorded in the Closed Dates Editor.

Hours of operation and closed dates affect due dates and overdue fines.

  • Due dates. Due dates that would fall on closed days are automatically pushed forward to the next open day. Likewise, if an item is checked out at 8pm, for example, and would normally be due on a day when the library closes before 8pm, Evergreen pushes the due date forward to the next open day.

  • Overdue fines. Overdue fines are not charged on days when the library is closed.

To review or edit your library's hours of operation:

  1. Open the Organizational Units interface as described in the steps above.

  2. Click the Hours of Operation tab.

  3. Review your library's weekly hours, editing as necessary. To set a closed day click the corresponding Closed button. Closed days (Monday and Sunday in the example below) have open and close times of 12:00 AM.

  4. Click Save to record any changes

    Caution

    Operation hours do not contain time zone information. Please do not adjust them, even though your library is outside Pacific Time Zone.

50.1.2. Library Addresses

$Id: d3623cf5949b678eed80eab214ee2ad2e9b61efc $

Addresses set in Admin (-)Server AdministrationsOrganizational Units appear in patron email notifications, hold slips, and transit slips. Local System Adminstrators should ensure that the Mailing, Holds, and Physical addresses are set correctly.

  1. Open the Organizational Units interface as described in the previous section.

  2. Click the Addresses tab.

  3. There are four address tabs: Mailing, Holds, Physical, and ILL. Sitka Support recommends setting the first three at a minimum. The Holds Address appears on transit slips when items are sent to fulfill holds at another branch. The Mailing address is used in notices.

  4. Click Save to record changes for each tab.

Caution

The value in State (Province) field in Mailing address is used to generate the URLs to My Account link in email notices. To ensure correct URLs, please always use BC for BC libraries or MB for Manitoba libraries.

Note

The Valid checkbox is an optional setting that does not affect current Evergreen functions, but the Sitka Support team recommends checking it for all correct addresses.

Copyright © 2008-2012, BC Libraries Cooperative