Copy Alerts

$Id: 8a91254ff8e6182e8146bd9cc6688e9391eccb7d $

This lesson explains when you might use a copy alert, how to create one and how to remove one.  It also illustrates what copy alerts look like in the Item Status screen, at checkin, and checkout.  

Copy alerts are a useful type of alert for a physical copy of an item.  For example, you might create a copy alert when one piece of a four-part kit is missing.  You might use a copy alert when you are checking out an item to a patron and notice that the spine label needs to be replaced.  You might create a copy alert when you notice that an item has been damaged. When the item is checked in or out, the alert will pop up on the screen.

Creating copy alerts

  1. Select Searchfor copies by Barcode, or use the keyboard shortcut F5.

  2. Scan in the item barcode.

  3. Select the row, and under Actions for Selected Items, select Edit Item Attributes.

  4. The item will be loaded into Copy Editor. Add an Alert Message, click Apply and Modify Copies.

Tip

Copy alerts must be manually removed.  Follow the same process to remove a copy alert.  

Tip

It is possible to add or remove copy alerts to multiple items by scanning them into the Item Status screen.  At Step 3, instead of selecting one item, you can select all of the items you wish to change by highlighting the first item in the list, holding down the Shift key and clicking on the last item.  To select several, non-sequential items, hold down the Ctrl key and click on the items you wish to select.  

What copy alerts look like

If you scan this item in the Item Status screen, you will see the copy alert.

When this item is checked out, the copy alert will look like this:

When this item is checked in, the copy alert will look like this:

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