8.2. Check In (F2)

$Id: 0804c58dbae79a0f51f365c68b62681c64db6a0f $

Sitka Training Video - Check In (3:13)

Regular Check In

Backdated Check In

Backdate Post-Checkin

Mark Item as Missing Pieces

Regular Check In

  1. To check in an item, select CirculationCheck In Items, or press F2.

  2. Scan item barcode or enter manually and click Submit.

Backdated Check In

$Id: 0804c58dbae79a0f51f365c68b62681c64db6a0f $

This is useful for clearing a book drop.

  1. To change effective check-in date, select CirculationCheck In Items, or press F2. Use the calendar widget to choose the effective date.

  2. The top green bar changes to red. The new effective date is now displayed in the header.

  3. Move the cursor to the Barcode field. Scan the items. When finishing backdated check-in, change the Effective Date back to today's date.

Backdate Post-Checkin

$Id: 0804c58dbae79a0f51f365c68b62681c64db6a0f $

After an item has been checked in, you may use the Backdate Post-Checkin function to backdate the check-in date.

  1. Select the item on the Check In screen, click Actions for Selected ItemsBackdate Post-Checkin.

  2. Use the calendar widget to select an effective check-in date. Click Apply. Overdue fines, if any, will be adjusted according to the new effective check-in date.


At the right bottom corner there is a Checkin Modifiers pop-up list. The options are:

  • Ignore Pre-cat Items: no prompt when checking in a pre-cat item. Item will be routed to Cataloguing with Cataloguing status.

  • Supress Holds and Transit: item will not be used to fill holds or sent in transit. Item has Reshelving status.

  • Amnesty Mode/Forgive Fines: overdue fines will be voided if already created or not be inserted if not yet created (e.g. hourly loans).

  • Auto-Print Hold and Transit Slips: slips will be automatically printed without prompt for confirmation.

  • Clear Holds Shelf. Checking in hold-shelf-expired items will clear the items from the hold shelf (holds to be cancelled).

  • Retarget Local Holds. When checking in in process items that are owned by the library, attempt to find a local hold to retarget. This is intended to help with proper targeting of newly-catalogued items.

  • Retarget All Statuses. Similar to Retarget Local Holds, this modifier will attempt to find a local hold to retarget, regardless of the status of the item being checked in. This modifier must be used in conjunction with the Retarget Local Holds modifier.

  • Capture Local Holds as Transits. With this checkin modifier, any local holds will be given an in transit status instead of on holds shelf. The intent is to stop the system from sending holds notifications before the item is ready to be placed on the holds shelf and item will have a status of in-transit until checked in again. If you wish to simply delay notification and allow time for staff to process item to holds shelf, you may wish to use the Hold Shelf Status Delay setting in Library Settings Editor instead. See Local Administration section for more information.

  • Manual Floating Active. This check in modifier works in conjunction with floating groups, as configured for your library by Sitka support. See Floating Groups.

These options may be selected simultaneously. The selected option is displayed in the header area.

Mark Item as Missing Pieces

If an item is returned with missing pieces, you may mark the item as missing pieces. You will be prompted to print a slip, which can be inserted in the item, insert a copy and a patron alert message into the respective records, and print a letter or note to inform the patron. The item's status is set to Damaged. When the missing pieces are returned, you need to check in the item, which sets the status to Reshelving. You also need to manually remove the patron and copy alert messages.

  1. Select the item on the Check In screen, click Actions for Selected ItemsMarking Items as Missing Pieces. Click OK on the prompt.

  2. Choose the printer and click OK to print a slip to be inserted into the item.

  3. The Copy Editor will be opened. Fill in the alert message. Click Apply and then Modify Copies at the bottom

  4. The prompt for a patron alert or note shows up. Click Alert, if you wish to add an alert. Type in the content and your initial. Click Apply.

  5. Notepad will open for you to edit and print a letter/note for the patron.


    Windows Command Prompt window will open. It will be closed once Notepad is closed.


The item's status is set to Damaged once it is marked as missing pieces. The item remains in the patron's account.

When the missing piece is returned, check in the item. You will be prompted of the item's status and the copy alert message. You need go to the patron and item record to remove the alert messages.

Pre-catalogued items can not be marked as missing pieces.

Currently you need to send In Transit items back to the owning library to mark it as missing pieces.

Copyright © 2008-2012, BC Libraries Cooperative