14.1. Advanced/Numeric Search

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  1. To search the catalogue for holdings select CataloguingSearch the Catalogue, or Searchthe Catalogue, or press F3.

  2. The advanced search screen is displayed. In this example the search screen defaults to the Numeric Search page You can customize the look of this screen via Workstation Administration. In this example note the search library is set to Sitka. A cataloguer must ensure they are searching the entire Sitka database.

  3. Enter your search criteria and click Search.

  4. In this example, the item in hand has 3 copies in Sitka.

  5. To access the record, click on the title link.

  6. Confirm bibliographic data as displayed in the brief record. If satisfied that the record matches the item in hand, you can proceed to add holdings as described in Chapter 15, Adding Holdings to Existing Records in the Sitka Database.

  7. You may also choose to view MARC record from this screen by clicking on MARC Record button below record summary, or selecting Actions for this Record > MARC View or MARC Edit at top right of record.

  8. This presents detailed bibliographic data to help you determine whether the record matches the item in hand.


It is possible to search ISBNs by keyword, but results may not be exhaustive. We recommend using Numeric Search as described in this lesson.

If an OCLC number is nine digits then Evergreen uses “ocn” as a prefix. For example:  ocn123456789.

If an OCLC number is less than 8 digits then Evergreen uses “ocm” as a prefix.  In addition Evergreen will automatically prefix the number with zeros so that it is nine digits.  For example:  ocm01234567, or ocm00123456

If searching a LCCN do not use a hyphen,  add a “0” in place of a hyphen, e.g. 2001001234

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