5.5.1. | What is the correct capitalization and punctuation used when entering
subject and name authorities? |
| Enter the authority normally, using both upper and lower case, and no
period at the end, unless the name authority ends with an initial
Examples:
$aOlympics $xHistory $y20th Century
$aAtwood, Margaret, $d1939-
$aRoberts, Albert R.
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5.5.2. | How will serials/magazines be catalogued? |
| An Evergreen serials module is currently in development. Until it is
implemented, each member library will maintain its own bibliographic records
for serials. The recommended procedure for cataloguing serials is to give
each magazine issue its own volume and copy record. |
5.5.3. | How do I request more Z39.50 targets to be added to Evergreen? |
| In order to ensure that Z39.50 targets meet the standards designated for a
“best” record, the Cataloguing Working Group will review all requests before
recommending addition to Sitka. Member libraries should submit their Z39.50
target requests to Sitka Support, who will forward them to the Cataloguing
Working Group for review. |
5.5.4. | What is the preferred method to enter TV Series on DVD? |
| As the packaging of and library circulation policies for this format both
vary widely, member libraries may choose to catalogue these either by series
or by individual title. If the title proper is based on the episode title,
an 830 added entry should be created for the series name. |
5.5.5. | What is the best way to enter “on order” records? |
| The best method is to search the Sitka database for a match first and add
a dummy barcode in the holdings of the existing record, and set the status
to “on order”. If there is no match in the Sitka database, search for a
record within Z39.50 targets, import it into Evergreen and add a dummy
barcode in the holdings of the record, and set the status to “on
order”. |
5.5.6. | Is a record considered a match if only the binding is different from the
item in hand? |
| If an item has a different binding, but is nearly identical in content and
pagination, and if copies originate from the same publisher, then the record
may be considered a match. The only additional action besides adding ISBN is
to add an edition statement in parentheses to the 020 -ISBN field, e.g.
paperback, library binding, etc. if different from the bibliographic
record’s edition statement. |
5.5.7. | Will we lose any local data in the bibliographic record when joining
Sitka? |
| Where feasible, as a member library’s legacy system bibliographic records
are added to the Sitka database, the Sitka Support Team may be able to run
processes at the time of the migration in order to preserve specific local
data. These processes may include some or all of the following: General Material Designation (GMD) Incoming records with customized GMDs: move the 245$h from the
incoming record and add to 590 $a, adding 590 $5 with Canadian
Library Identifier Code. Add the appropriate GMD from AACR2 List Two
in the 245$h where applicable. Incoming records will be run against AACR2 List Two GMDs. Anything
that deviates will be moved to 300 tags, normalizing to reduce
duplication, e.g. uppercase everything, remove leading and trailing
punctuation. Add a vertical bar between 300 entries to provide a
separator between repeat 300 tag descriptions displayed in the
PAC.
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