Table of Contents
Approved by the Interim Board of Directors, BC Libraries Cooperative
July 23, 2009
July 24, 2009
Edel Toner-Rogala, Chair,
BC Libraries Cooperative Board of Directors
Hello Edel,
As Chair of the Sitka Cataloguing Working Group I am pleased to submit our Sitka Cataloguing Policy document to you. At our July 23, 2009 meeting the Cataloguing Working Group recommended unanimously that this document was ready to be submitted to the Board.
The purpose of this document is to support Sitka consortia libraries in their commitment to creating a database of high-quality bibliographic records for collective use. These bibliographic records are the shared property of the BC Libraries Cooperative regardless of the holdings attached. Maintaining the quality and integrity of each bibliographic record is an interest and a responsibility we all share. Our recommendation to the Board is that this Sitka Cataloguing Policy document be used by Sitka consortia libraries as their working document for cataloguing in the Sitka database.
I also want to bring to your attention that the Cataloguing Working Group is currently exploring options for a mentoring program. We would like to include the Board’s input in this discussion of a mentoring program for Evergreen cataloguers with a dual nature of support needed:
informal access to cataloguing expertise which would be voluntary by consortia members;
more formal on-site support for retrospective clean-up of sub-standard records (i.e. by secondment and/or travel reimbursement).
Points of discussions include:
It would be helpful to survey existing Sitka libraries to see if there are staff willing to fill a mentoring role
the need to cover travel and/or reduction in Evergreen/Sitka recurring annual fee.
PLSB consultants may have a role?
Could we include the Federations in this?
I understand that the next meeting of the BC Libraries Cooperative Board is being held on Tuesday July 28, 2009. I am available to participate via telephone if needed.
Sincerely,
Maureen
Maureen Davidson
Chair, Cataloguing Working Group
College of the Rockies Library
Email: davidson@cotr.bc.ca
Telephone: 250-489-8288
Tracey Therrien , Smithers Public Library; Samuel Richmond , Vancouver Public Library; Lauren Stara, Whistler Public Library; Kevin Kierans, Thomson Nicola Regional District Library; Valerie McKeen , Powell River Public Library; Sharon Herbert, Project Manager Sitka
These are Z39.50 target databases that have been approved for inclusion in Evergreen by the Cataloguing Working Group on the basis of meeting the “best” record standard.
The MARC Code List for Organizations contains short alphabetic codes used to represent names of libraries and other kinds of organizations that need to be identified in the bibliographic environment. This code list is an essential reference tool for those dealing with MARC records, for systems reporting library holdings, for many interlibrary loan systems, and for those who may be organizing cooperative projects on a regional, national, or international scale. For further information: http://www.collectionscanada.gc.ca/illcandir-bin/illsear/l=0/c=1
The process within Evergreen of transferring the volume and copy records or holds associated with a lesser-quality bibliographic record to a more complete bibliographic record.
A record that closely matches the item in hand, but which may require varying levels of change/correction, addition or in some cases merging with another record.
The process of replacing a lesser-quality bibliographic record in Sitka, with a more complete bibliographic record from a Z39.50 target search, while preserving existing volume and copy records or holds associated with the original Sitka bibliographic record.
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